What Are the Allotment Controls?

Once the structure for an allotment has been defined, you can set booking limits or allocated rooms for that allotment.

A booking limit sets the maximum number of rooms available for sale for nested and maximum limited allotments.

Allocated rooms set the number of rooms blocked for dedicated allotments.

Booking limits and allocated rooms can apply for a given period and on specific days of the week. The period set must be inside the period timeframe of the allotment.

You can define room allocation either at allotment level or at room type level but not for both.

The global room allocation defines the number of rooms available for the allotment regardless of the room type.

If defined at room type level, the total number of rooms allocated for a room type should not exceed the capacity for that room type.

If you do not allocate rooms for a dedicated allotment, the number of rooms available for sale is set automatically to zero and the allotment cannot be sold.

It is not possible to have overlapping room allocation rules, that is, rules that apply to the same period within an allotment.

If, upon a rule creation or modification within a specific period, an overlap occurs, the system will automatically split or override the existing rule(s) in order to reflect the desired change. Additionally, if two same rules are adjacent, the system will automatically merge them. This takes both periods and days of week into consideration.

Some warning messages may be displayed:

•In case of an overlap, the user is prompted to confirm (or cancel) the change, with a warning message being displayed.

•If a rule is deleted, resulting in an empty period definition, the user is prompted to confirm (or cancel) the change, with a warning message being displayed.

•If a rule is created outside of the allotment period, the user is prompted to confirm the change, with a warning message being displayed.

For a nested allotment, the global booking limit defines the maximum number of rooms available for the allotment regardless of the room type. It is set to protect the parent from being filled by bookings made through the nested allotment. For example, it can prevent a property from being filled by low-rate customers who book early.

The booking limit of any allotment must be lower than its parent allotment's booking limit as the availability of the nested allotment is capped by its parent's availability. When you are setting booking limits for a room type, you must also make sure that this rule is respected for the room type.

If you do not set a booking limit for an allotment, the allotment is limited to the number of rooms available for sale in the parent allotment.

For a maximum limited allotment, the global booking limit constrains the number of rooms available for sale.

When setting a booking limit for a specific room type, you are constraining the number of rooms available for sale for that room type.

If you do not set a booking limit for an allotment, the allotment is limited to the number of rooms available for sale in the General Inventory.