How to Update Group Status
1.Display the group details.
For more information, see How to View Group Details .
Different action buttons appear on the screen depending on the current status of the group contract:
Status | Buttons |
Tentative | •Change to Definite •Cancel Group |
Definite | •Cancel Group |
Cancelled | None |
2.Select the appropriate button.
The rate plan is activated, and the rate plan code is equal to the group code.
A viewership rule is created for the group indicating that the group code can access the negotiated rate plan.
If you try to change the status from Tentative to Definite and the rate plan cannot be activated because there is no default policy, the Sales Condition tab is displayed in red and an error message is displayed. You must have at least one sales policy to change the status to Definite.
The allotment and the rate plan to allotment mapping rule are deleted.
Once the group status is Cancelled, the group stays in this state, waiting for bookings to expire.
The rate plan is deactivated.
The viewership rule for the group is deleted.
If there were no bookings for the group, the allotment and the rate plan to allotment mapping rule are deleted.
If there were bookings for the group, the unsold remaining rooms are automatically released at the cancellation date.
Once the group status is Cancelled, the group stays in this state, waiting for bookings to expire.
Table: Buttons and Group Status