How to Add General Information

The group code is mandatory and identifies the contract. It is unique within the property. You must create your own code and enter a group name to describe the group. You can use the group code and name to connect the group information with other modules of the system.

The group code is:

•Sent to the Rates module as the rate plan code.

•Sent to the Inventory module as the allotment code.

The group name is sent to the Rates module as the rate plan name.

When the group is first created, its status is Tentative. You must change the status of the group to Definite before any reservations can be booked for the group. For more information, see Updating Group Status .

The core period is the main period of time shared by most of the guests in the group.

Shoulder periods are defined as an extension of the core period. For example, during the shoulder periods, there may be fewer guests than during the core period, as some may arrive earlier or stay longer.

The first check-in date for the group is the same as the begin date of the core period (or the shoulder period, if it is defined). The last check-out date is the same as the end date of the core period (or the shoulder period).

If required, you can associate the group with an existing account profile. Click on Select to search for the profile. If you want to remove a profile from the group, click on Remove.

The option date is the date by which the group organizer can confirm a group reservation. You must add contact information for the group organizer. This is a free-flow text field.