Setting Room Rates
Room rates set the pricing elements that apply to each room type sold in the rate plan.
The Room Rates tab allows you to set amount rules for the room types you have selected in the Main tab.
You need to set a rate for each occupancy type defined for the room type. The occupancy is the number of guests of each guest type that can occupy a room. Occupancy is defined during room type configuration.
For each room type, you can set a period during which rates apply. For more information, see What Are Rate Plan Periods? .
Note: In order to activate a rate plan, at least one room type should have a default amount rule defined on an open period for all days of the week for an adult guest type.
The amount for a rate can be set in one of three ways:
•Flat amount
•Linked to a rate for the same room type in another rate plan
•Linked to a rate for a different room type in the same rate plan
Note: In a multi-level rate plan, the rate amount cannot be linked to a rate in another rate plan.
For each room type in the rate plan, you can set a flat value for each guest type that can occupy the room. This value is given in the default currency set for the property.
The pricing mode per room type can be defined per room or per occupancy.
•Per room: If a room type can have more than one guest, for example a double or king-size room, you can choose to set a value for the first guest and then set a formula based on this value for all the other guests staying in this room.
-Example: Room type DBL is priced at 50 euros per room for one guest and for two guests it is priced using the formula “price for one guest + 10 Euros”. This means that for two guests the total price of the room is 50 +10 = 60 Euros.
•Per occupancy: This pricing mode is useful when creating group plans. The price of the room depends on the numbers of guests in the room. For each number of possible guests, you define the price by guest.
-Example: Room Type DBL is priced at 50 Euros per occupant for one guest and 40 Euros per occupant for two guests. This means that for two guests the total price of the room is 2 * 40 euros = 80 Euros.
Note: The amount set for extra beds cannot be linked and is always set using flat amounts.
In a multi-level rate plan, you can set a single flat value for each guest type as in a standard rate plan or different values for each level. The period during which each value applies is determined by the level definition.
If a cap rate rule applies to the rate plan, you can only modify the flat amount within the limit set by the rule.
You can link the rate of the room type to the rate of the same room type in another rate plan.
The amount for the rate is calculated by using the formula you select and applying it to the amount of the base rate to which you are linking.
The base rate can be defined as a flat amount or it can be linked to another room type rate within the base rate plan.
By default, the rate amount applies per room but you can choose to apply it per occupant instead. In this case, the formula you select must be equal to the base rate or use an absolute amount. For more information, see Setting Formulas .
When linking to another rate, you can set minimum and maximum amounts that are applied if the normal calculation results in an amount under or over an acceptable amount.
Note: If there are no existing rates to which the rate you are setting can be linked, the linked option is not displayed and you can only use flat amounts.
You can link the rate of a room type to the rate of a different room type within the same rate plan.
The amount for the rate is calculated by using the formula you select and applying it to the amount of the base rate to which you are linking.
The base rate used must be defined using a flat amount.
Note: If you use linking in a multi-level rate plan, the levels are ignored.
When linking to another rate, you can set minimum and maximum amounts that are applied if the normal calculation results in an amount under or over an acceptable amount.
Note: If there are no existing rates to which the rate you are setting can be linked, the linked option is not displayed and you can only use flat amounts.
Calculation formulas are given as the base rate to which a percentage or absolute amount is added or deducted. Enter the formula in the following way:
•The linked amount is identical to the base amount: use the equal sign (=) or leave the field blank.
•Plus or minus an absolute amount.
Example: +20
•Plus or minus a percentage.
Example: -10%
Defining a Flat Amount