The Configuration tab contains various details for the property that must be set as part of the overall configuration.

•The Property Summary fields show specific information for the property, including the property name, status, and Hotel Category (see What Are Hotel Categories Settings? ).

•The Contact Information fields define the main contact information for the property.

•The Addresses tabs allow you to define different addresses for the property: physical, mailing, billing, and deposit.

•You can add or delete multiple Closed-Out Seasons. These are periods of time during which the property is closed and no transactions are accepted.

These settings define the payment types and credit card accepted by a property.

Payment settings are initially configured at brand level and become available to all properties in the brand. The Brand Defined column indicates which forms of payment and credit cards are inherited from the brand. At property level, you can add or delete payment types and credit cards as required.

Note:      If a payment type or credit card is deleted at brand level, it still appears at property level.

Accepted Forms of Payment

If Credit Card is selected in the Accepted Forms of Payment list, there must be at least one card specified in the Accepted Credit Cards list.

A form of payment can be designated as a guarantee, a deposit, both, or neither.

•If a form of payment is required as a guarantee, it is debited if the guest does not check in at the property.

•If the form of payment is required as a deposit, it is debited for a specific amount when the booking is made.

Accepted Credit Cards

The credit cards accepted by the brand are displayed in the list with their names and two-letter system abbreviations.

If at least one credit card is specified in the Accepted Credit Cards list, Credit Card must be selected in the Accepted Forms of Payment list.

The Languages and Currencies tab contains the settings for the languages and currencies used by a property.

These settings are initially configured at brand level and become available to all properties in the brand. The Brand Defined column indicates which languages and currencies are inherited from the brand.

At property level, you can add languages and currencies as required. Languages and currencies inherited from the brand cannot be modified or deleted.

Note:      If a language or currency is deleted at the brand level, it still appears at property level.

Languages

The languages included in the list are the languages in which descriptions for the property can be defined.

Note:     Some distribution channels may only support content in English or other specific languages.

Before deleting a language, be aware that rate plans and room types may have an existing description in that language.

For information about the language settings, see What Are the Language and Currency Settings? .

Currencies

The currencies included in the list are the currencies used by the property.

Before deleting a currency, be aware that existing rate plans may be defined in that currency.

What Are the Currency Rounding Limits and Rules?

You can define rounding limits and rules for each currency. The system uses these rules for every currency calculation it performs.

•The rounding limit defines the digits to which the rounding rules apply, from 0.01 to 1000.

•The rounding rules define the rounding itself: to the closest 0, 5 or 9.

•If no rules are selected, no rounding is used and amounts are shown according to the selected rounding limit.

For example: If the amount of transaction is $135.73, the rounding limits and rules would be applied as follows:

In the Alternate Properties tab, you can define properties that are returned by the system when there is no availability for the property you are configuring. Typically, alternate properties are located in the vicinity of the requested property or offer comparable features.

You can add or delete alternate properties as required. Alternate properties must be using the Amadeus Hotel Platform and must belong to the same chain as the property you are configuring.

The settings in the Property tab define check-in, reservation, and inventory controls for the property.

Property controls are initially configured at brand level and are inherited by all properties in the brand. At property level, you can modify the settings (except for the inventory system range).

•Time Settings: These allow you to specify the times for the nightly and weekly batch processing.

•Check-in Settings: These allow you to define the check-in window for the property.

The check-in window is the period before the check-in date and time during which it is no longer possible to book, modify or cancel a reservation through any distribution channel other than authorised channels such as a call centre application or property management system.

•Reservation: These settings allow you to define the maximum length of stay, the maximum occupancy per room, and email and fax notifications.

If the property allows on-request booking, you can also set the on-request policy so that rates are never on request, always on request or on request only when there is no availability. Alternatively, you can let the on-request setting be inherited from the brand.

Email or fax confirmation of reservations, if selected, cause an email or fax to be generated when a reservation is created, modified or cancelled. You can add a list of email addresses or fax numbers for the notifications. For email notification, you can also add a list of CC email addresses to which copies of notifications are sent.

Note:     If the property allows on-request booking, you must select email or fax confirmation and add a list of addresses or phone numbers.

•Rates: This notification setting allows you to specify a list of email addresses to which a notification is sent whenever the amount in a rate plan is modified.

•Inventory: This setting is the system range, which defines the number of days in advance and in the past for which the inventory status and rate availability should be maintained.

After this period, the snapshot of the inventory is purged from the production database. The system range is equal to the maximum book-ahead period.

Note:     The inventory system range, which is defined when the property is created, cannot be modified afterwards.

•Children Age Limits: This setting allow you to define the maximum age for each of the three child categories.

The number in the Child field must be greater than the number in the Infant field. The number in the Teenager field must be greater than the number in both the Infant and Child fields.

The Mappings tab allows you define the distributed chain and property codes for each distribution channel.

The distributed code for the Amadeus GDS is defined when the property is created and you cannot modify the existing mapping.

You can add and delete other property mappings as required. You can define multiple distributed property codes for the same channel but only one can be active.